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COVID-19 Update: In line with government advice, we are working from home and our physical office is now closed. As a result we only have intermittent access to postal deliveries. Please avoid sending us anything by post. Instead email or phone us or use our website

Public Appointments Officer

Date posted:
Salary: £35,586
Closing date:


We are recruiting for a Public Appointments Officer (PAO) on a fixed term one year contract. The role of the Public Appointments Officer will be to deliver a range of activities reporting to and supporting the Public Appointments Manager.  

The PAO will be expected to be able to provide advice on recruitment practices and process, diversity and inclusion and compliance against a Code of Practice to the Public Appointment Advisers, Scottish Government officials and other stakeholders.  Excellent communications skills will be required to deal with the range and diversity of people who contact the officeand an early and effective contribution to the role will be necessary. An integral element of the role in support of the above will be the updating of databases, research and analysis of information, provision of reports and records management. More information can be found in the job description.  The successful applicant will have sound knowledge of recruitment and selection processes and practices (ideally through attainment of a CIPD qualification), diversity and inclusion, and be able to advise on regulations and laws, as well as having excellent communication and ICT skills. They will also share our values which are that we act ethically and with empathy and we value people.

Our work makes a significant contribution to public life in Scotland by providing a level of assurance that those applying for public appointments do so within a process which is fair and transparent and open to all who wish to apply. Our public appointments team play a key role in this so if you are motivated to contribute to society in this way, we’d love to hear from you.

The post is full time, pensionable and based at our offices in Edinburgh, which is currently operating remotely. However, we do offer a range of flexible working options such as remote home working for a proportion of working time in accordance with our applicable policies. Some occasional travel may be involved in connection with meeting or awareness raising events.

More information can be found in the job description.

Starting salary:        £35,586 per annum

Working hours:        Full-time, Monday to Friday (37 hours)

Leave allowance:     25 days with 11.5 public holidays

Other benefits include membership of the Civil Service Pension Scheme.

Applicants should submit a letter of application setting out the following:

An answer to the following statement using no more than 600 words:

  • Please give an example of at least 3 types of recruitment and selection exercises you have been involved with and/or are aware of, along with your views on their respective validity. 

A description of how you feel you would meet the following requirements for the role (using no more than 300 words for each):

  • High level ICT, digital and related communications skills and knowledge including ability to use MS Office tools, ability to conduct research, audits and/ or analyse information to produce high quality reports and ability to use survey tools such as Survey Monkey.
  • Ability to effectively and constructively challenge and influence a wide range of people, on occasion at a very senior level (such as board chair or senior civil servant).

Practical details:

  • Any notice period required by a current employer
  • Details of two referees who could confirm your suitability to the role, one of whom should be your current line manager or equivalent (e.g. college/university professor if studying). Referees will only be contacted after interviews have been held.
  • Details of any potential conflict of interest(s) for further consideration should you reach interview stage

Further details about the requirements, how to apply and what to expect are available in the Recruitment Pack or by contacting Katherine Lafreniere at or on 0300 011 0550. Applicants should note that, as a result of the office’s current operational circumstances, we are accepting applications via email unless a different format is required to accommodate a reasonable adjustment, in which case please make contact via telephone to discuss an alternative format.

Applications should be submitted to no later than noon on Friday, 18 June 2021.

Applicants shortlisted for interviews will be required to complete a practical exercise prior to their interview. This exercise will involve demonstrating the ability to provide a quality report using ICT (MS Word, excel and Outlook, or equivalent) within one hour. Applicants will be expected to complete this exercise via email at an agreed time between 1 and 8 July 2021. 

Interviews will be conducted remotely using MS Teams (or other applicable remote working platform) on 9 or 12 July 2021. As such, applicants are requested to please keep these dates free in case they are invited to interview.

Applicants should provide the details of two referees, one of whom should be their current line manager or equivalent. Referees will only be contacted after interviews have been held.

We are an equal opportunities employer, committed to equality and diversity and would welcome applications from people from all walks of life. We particularly welcome applications from groups currently under-represented in the office such as disabled people, men and people from an LGBTQI background.

For further information or if you require assistance with any element of the application process (including any request for a reasonable adjustment to be made or for recruitment materials to be made available in an alternate format), please contact Katherine Lafreniere at or on 0300 011 0550.